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Campus-Wide Committees

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CAMPUS-WIDE COMMITTEES

The ºÚÁÏÀÏ˾»ú faculty and staff participate in managing the College through a system of participatory governance, which consists of a network of committees whose members are administrators, faculty, and staff and, where appropriate, students. These committees serve the purposes of providing administrative oversight, policymaking, service, and information. The list of committees along with their functions and membership (according to positions) are provided below.

ACADEMIC AFFAIRS COMMITTEE

Reports to President’s Cabinet (15 members); meets monthly

Function:

To act on and originate recommendations from the faculty and other appropriate sources regarding general academic policy and other matters pertaining to the educational aspirations and problems of the College, including requirements for admissions and graduation, number and identification of departments and divisions, teacher loads, new majors and minors, and matters of general academic interest to the faculty and the College.

  • Provost, Convener 
  • Dean of School of Education
  • Dean of School of Arts and Sciences 
  • Dean of School of Business, Entrepreneurship, and CIS
  • Head of Library Services
  • Registrar, ex officio
  • Director of Student Support Services, ex officio
  • Associate Provost, ex officio
  • Vice President Institutional Effectiveness and Research, ex officio
  • Faculty Elected by Faculty Organization
  • Faculty Elected by Faculty Organization
  • Faculty Elected by Faculty Organization
  • Faculty Elected by Faculty Organization
  • Student Appointed by SGA
  • Student Appointed by SGA

Athletics COMMITTEE

Reports to the President (9 members); meets monthly

Function:

To provide oversight for the intercollegiate athletics program for the College, including general policies governing the administration of athletics.Ìý Particular attention shall be given to NAIA matters. The committee reviews and approves athletic schedules so as to ensure the integrity of the student-athlete’s educational experience. It reviews and affirms the eligibility of all students prior to their participation in intercollegiate competition.

  • Athletics Director, Convener
  • Faculty Appointed by President
  • Faculty Appointed by PresidentÌý
  • Faculty Appointed by President
  • Faculty Appointed by President
  • Faculty Appointed by President
  • Faculty Appointed by President
  • Student Appointed by SGA
  • Student Appointed by SGA

Judiciary Committee

Reports to the Provost (for academic issues) or Vice President for Student Affairs (for social issues) (9 members); committee elects Convener; meets as needed

Function:

To render judgment in cases referred by the Vice President for Student Affairs under the College Code of Conduct. To render judgment in matters of academic dishonesty formally referred by faculty. To render judgment on charges of academic malfeasance or malfeasance formally made by students against faculty. To render judgment on charges of non-academic malfeasance formally made by students against staff.
  • Faculty or Staff appointed by President
  • Faculty or Staff appointed by President
  • Faculty Appointed by FCOC
  • Faculty Appointed by FCOC
  • Faculty Appointed by FCOCÌý
  • Faculty Appointed by FCOCÌý
  • Student Appointed by SGA
  • Student Appointed by SGA
  • Student Appointed by SGAÌý

Faculty Committee

Reports to the President’s Cabinet (5 members); committee elects Convener; meets as needed

Function:

To hear cases involving alleged violations of faculty rights, especially contractual rights, as well as other grievances against the College administration.Ìý The committee has special responsibility for hearing and making recommendations regarding alleged discrimination in handling of promotion, tenure, and matters of academic freedom. In addition to making findings, the committee may recommend remedies.

  • Faculty Elected by Faculty Organization
  • Faculty Elected by Faculty Organization
  • Faculty Elected by Faculty Organization
  • Faculty Elected by Faculty Organization
  • Faculty Elected by Faculty Organization

Staff Committee

Reports to the President’s Cabinet (7 members); committee elects Convener; meets as needed.

Function:

To hear cases involving alleged violations of staff rights, especially conditions of employment, as well as other grievances against the relevant supervisor. The committee has special responsibility for hearing and making recommendations regarding alleged discrimination and arbitrary sanctions. In addition to making findings, the committee may recommend remedies.

  • Staff Appointed by Vice President
  • Staff Appointed by Vice President
  • Staff Appointed by Vice President
  • Staff Appointed by Vice President (at least five years of employment with College)
  • Staff Appointed by Vice President (at least five years of employment with College)
  • Staff Appointed by Vice President (at least five years of employment with College)
  • Staff Appointed by Vice President (at least five years of employment with College)

Scholarship Committee

Reports to the President’s Cabinet (11 members); committee elects Convener; meets as needed

Function:

To recommend criteria for awarding the various scholarships administered by the College. To recommend and implement within the framework of federal and state regulations and College policy, procedures for awarding financial aid to students. ÌýThe committee receives regular reports on and monitors scholarship awards to insure budget integrity.

  • Scholarship Coordinator, Convener
  • Vice President for Institutional Advancement
  • Director of Financial AidÌý
  • Professional English/Tutor/Student Support Services
  • Student Success Coordinator
  • Vice President for Finance and Administration
  • Student Success Coordinator
  • Assistant Director of Student Engagement
  • Coordinator/Counselor of Student Support Services
  • Department Chair of English, Journalism, and Media Communication Department
  • Student Appointed by SGA
  • Student Appointed by SGA

Library Committee

Reports to the President’s Cabinet (8 members); committee elects Convener; meets once per semester

Function:

To recommend policies and procedures governing library acquisitions and utilization. To consider and make recommendations regarding the creation and utilization of non-departmentally based media and technology laboratories.

  • Head of Library Services, Convener
  • Faculty Appointed (School of Arts and Sciences) by FCOC
  • Faculty Appointed (School of Education)
  • Student Appointed by SGA
  • Assistant Librarian
  • Faculty Appointed (School of Business, Entrepreneurship, and CIS)
  • Staff Appointed by SCOC
  • Student Appointed by SGA

Faculty Committee on Committees

Reports to the Provost and Faculty Organization (7 members); meets as needed.

Function:

To circulate committee preference forms and make committee assignments based thereon. To hold elections for faculty representatives to the Board of Trustees and faculty representatives on the Academic Affairs and Faculty Committees, as well as other committees requiring faculty election. In execution of its duties, the Committee, to the extent practical, takes into account the diversity of the College.

  • Senior Representative to the Board of Trustees, Convener
  • Faculty Elected by Faculty OrganizationÌý
  • Faculty Elected by Faculty Organization
  • Faculty Elected by Faculty Organization
  • Faculty Elected by Faculty Organization
  • Faculty Elected by Faculty Organization
  • Junior Representative to the Board of Trustees, ex officio

Staff Committee on Committees

Reports to the President’s Cabinet (6 members); committee elects Convener; meets as needed.

Function:

To circulate committee preference forms and make committee assignments based thereon. To hold elections for committees requiring staff election. In execution of its duties, the Committee, to the extent practical, takes into account the diversity of the College.
  • Staff Appointed by President
  • Staff Appointed by Provost
  • Staff Appointed by V.P. Student Affairs
  • Staff Appointed by V.P. for Institutional Advancement
  • Staff Appointed by V.P. Finance and Administration
  • Staff Appointed by V.P. Institutional Effectiveness and Research

Campus Security Committee

Reports to the Provost (11 members); meets monthly

Function:

To serve as the college-wide steering committee for the Student Right-to-Know and Campus Security Act. It is responsible for dissemination of information and reports. The Committee is also responsible for recommending appropriate courses of action to the various administrative units.Ìý Specific responsibilities: 1) develop and review campus security policies, 2) develop and review campus emergency response procedures and plans, 3) develop and review policies governing access to academic buildings, residence halls, and other facilities, 4) develop procedures for inspecting campus lighting and shrubbery, 5) determine notification procedures, 6) encourage safety and security education and awareness programs on campus, 7) encourage accurate and prompt reporting of crimes to campus and local police, and 8) prepare the annual report concerning policies on crime prevention issues and statistics on specific crimes.

  • ºÚÁÏÀÏ˾»ú Chief of Police, Convener
  • Executive Director of Plant Operations
  • Executive Director of Campus Safety
  • Director of Student DevelopmentÌý
  • Coordinator of Student Support ServicesÌý
  • Faculty Appointed by FCOC
  • Faculty Appointed by FCOC
  • Staff Appointed by SCOCÌý
  • Staff Appointed by SCOC
  • Student Appointed by SGA
  • Student Appointed by SGA

Student Affairs Committee

Reports to the President’s Cabinet (9 members); meets monthly

Function:

To consider and make recommendations on matters concerning all phases of student life and activities. This includes a wide range of recreational, leisure, and religious activities. Inclusive among student activities are those that take place in the Hay College Center and relate specifically to the operation of the Hay College Center.

  • Vice President for Institutional
    Effectiveness and Research, Convener
  • Director of Institutional Assessment
  • Director of Information Technology
  • Faculty Appointed (School of Business,
    Entrepreneurship, and CIS) by FCOC
  • Provost
  • Director of Quality Enhancement Plan
  • Coordinator of Student Success
  • Faculty Appointed (School of Arts and Sciences) by FCOC
  • Faculty Appointed (School of Education) by FCOC

Finance Committee

Reports to the President’s Cabinet (6 members); meets monthly

Function:

To monitor all financial matters and review reports concerning the financial status of the college;
and review and/or make recommendations concerning all budget matters involving revenue and
expenditures.

  • Vice President for Finance and Administration, Convener
  • Vice President for Institutional Effectiveness and Research
  • Faculty Appointed by FCOC
  • Director of Grants and Contracts
  • Director of Information TechnologyÌý
  • Staff Appointed by SCOC

facilities Committee

Reports to the President’s Cabinet (8 members); meets monthly

Function:

To support the College’s Strategic Plan’s and Master Plan’s goals and objectives by promotingÌýsafe, adequate, well-maintained facilities and signage that support excellence in education andÌýmaintain the aesthetics of the College’s facilities.

  • Executive Director of Facilities Management, Convener
  • Dean of School of Arts and Sciences
  • Dean of School of Education
  • Director of Athletics
  • Vice President for Institutional Effectiveness and Research
  • Dean of School of Business, Entrepreneurship, and CIS
  • Assistant Director of Student Engagement
  •  SGA President

Institutional Planning Committee

Reports to the President’s Cabinet (10 members); meets monthly

Function:

To validate that ºÚÁÏÀÏ˾»ú engages in ongoing, integrated, and institution-wide research-based planning, administration, and evaluation processes that incorporate a systematic review of programs and services that result in continuing improvement, and demonstrates that the institution is effectively accomplishing its mission. The committee will also ensure ºÚÁÏÀÏ˾»ú identifies expected institutional goals for its education programs and its administrative, and education support services; evaluate processes and evidence to determine whether its achieves these goals; and demonstrates that the evidence is utilized as a part of continuous improvement plan. The committee will monitor special projects and/or activities of the College and assist in planning and coordinating all major institutional publication.

  • Vice President for Institutional Effectiveness and Research, Convener
  • Vice President for Finance and Administration
  • Director of Information Technology
  • Faculty Appointed (School of Business, Entrepreneurship, and CIS) by FCOC
  • Staff Appointed by SCOC
  • Provost
  • Head of Library Services
  • Faculty Appointed (School of Arts and Sciences) by FCOCÌý
  • Faculty Appointed (School of Education) by FCOCÌý
  • Student Appointed by SGA

RETENTION COMMITTEE

Reports to the Provost (13 members); meets monthly

Function:

To support the activities of the Dean of Retention and Student Success; and to develop programs to increase retention and academic success of academic departments and the College.

  • Dean of Retention and Student Success,ÌýConvener
  • Scholarships Coordinator
  • Department Chair of Computational and Information SciencesÌý
  • Department Chair of PsychologyÌý
  • Department Chair of Social SciencesÌý
  • Department Chair of Education
  • Department Chair of Business Administration
  • Director of Financial Aid
  • Department Chair of English, Journalism, and Media Communications
  • Department Chair of Natural Sciences
  • Department Chair of Religion and Theology
  • Department Chair of Art, Music, and Language Education
  • Department Chair of Kinesiology

career services COMMITTEE

Reports to the President’s Cabinet (8 members); meets monthly

Function:

To establish pathways to employment and graduate study that will strengthen the College’s placement rates; provide support in the establishment of External Advisory Boards for each academic school, which will promote the development of relationships with prospective employers and graduate program representatives as appropriate to the disciplines of the units.

  • Vice President for Enrollment Management
  • Dean of Career ServicesÌý
  • Dean of Retention and Student SuccessÌý
  • Dean of School of Business, Entrepreneurship, and CIS
  • Assistant Director of StudentÌýEngagement
  • Head of Library Services
  • Dean of School of Arts and Sciences
  • Dean of Education

career services COMMITTEE

Reports to the President’s Cabinet (8 members); meets twice a semester

To assist with monitoring Wi-Fi issues, advise the President and the Administration on matters regarding campus plan and strategy; to communicate clear and accurate information to the campus regarding current technology status and the work that is to come; to monitor on-going campus-wide technology capabilities and user experiences by receiving information from students, faculty, and staff; to monitor technology resources in support of curricula and co-curricular instruction, student support services, and administrative workflow and duties; to collaborate with the College’s technology vendor to create and update annually the College’s Strategic Technology Plan, consistent with the College’s mission; to recommend during the annual budget cycle technology, hardware, and software; to recommend training and access to computer resources and laboratories; and to participate in developing the College’s policies, procedures, and support for technology in teaching, research, and service.

  • Faculty Appointed by President, Convener
  • Dean of School of Arts and Sciences
  • Dean of Education
  • Provost, ex officio
  • Staff Appointed by President
  • Dean of School of Business, Entrepreneurship, and CIS
  • Department Chair of Computational and Information Sciences
  • Information Technology Specialist

*The Vice President for Institutional Effectiveness will initiate first meeting of the academic year at which time the committee will select its convener.

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